Website/National Office Database Privacy Policy

We are GideonsUK (“the Gideons”, “we”, “us”), a Registered Charity in England and Wales (221605) and in Scotland (SC039224). Our contact details (National Office) are:

Address:   GideonsUK
Western House
24 George Street
Lutterworth
LE17 4EE
Email:   info@gideonsuk.com
Telephone:   01455 554241

 

This Privacy Policy is required under, and is compliant with, General Data Protection Regulation (GDPR) and describes what information (your ‘personal data’) we collect about you through the use of our website/National Office Database www.gideonsuk.com, the purposes for which we collect it and how we will handle and use it.

For the purposes of data protection law, we are considered as the ‘controller’ of the personal data we collect and hold about you and we are therefore responsible for it.

Our Executive Director, who is responsible for all matters relating to the protection of personal data is Iain Mair, can be contacted at info@gideonsuk.com.

We are registered with the Information Commissioner’s Office (“ICO”) with registration number ZA263098.

1. INFORMATION ABOUT YOU

By using our website/National Office Database we may collect the following information about you in the following ways:

1.1 Information which you give us
We collect information about you when you fill in forms on our website/National Office Database and when you communicate with us. This includes (but is not limited to) the information you provide us with when you change your personal details on the National Office Database, place an order for goods from the online shop, and/or make a donation. This can include your full name, address, email address, phone number and financial and credit card information.

1.2 Information we collect about you
By visiting and interacting with our site we also collect certain information about you automatically. This includes technical information such as Google analytics, which is used by our IT support and development partner to help them provide an efficient support service.

2. WHY WE COLLECT THIS INFORMATION

In this section we list the different purposes for which we collect and use your personal information, as well as any legal grounds under the General Data Protection Regulation on which we rely to justify such data processing.

Personal Information

Purpose

Contact details are held for establishments that receive Gideon Testaments and/or Bibles. To promote the interests of the Charity by providing a voluntary service for the benefit of the national public as specified in our Constitution.
Personal details of members are maintained on the National Office Database. To effectively administer membership records and support volunteers; in order to send items of communication, either by post or email; and to put members (volunteers) in touch with each other as may be required from time to time.
Details of Trusts, whom we believe may have an interest in supporting GideonsUK, are held to enable funding applications to be sent from time to time. To raise funds in order to more effectively achieve the objectives of the Association.

Contact details for Friends of GideonsUK, Church Leaders and other supporters.

Existing Friends will continue to receive Gideon News and the Daily Prayer Diary under Legitimate Interests; new Friends and Church Leaders will be required to ‘Opt-in’ in order to receive publications and/or contact from Gideons and may ‘Opt-out’ at anytime by notifying local members and/or GideonsUK National Office.

To send the Gideon News publication and Daily Prayer Diary twice each year; branch local newsletters; and, from time to time, invitations to various Gideon Events.
Personal details are maintained of employees, including records of regular performance reviews and records of sickness/absence. To manage our employees.
Records are kept of who/where donations are received from. To properly account for funds received. To maintain our own accounts and records, send thank you letters and other information that may be appropriate.

 

3. DISCLOSURE OF YOUR INFORMATION

At times we may share your information with others. The following is a list of who we will or might share your information with:

  • Our employees, contractors and volunteers on a need-to-know basis;
  • Our Scripture Printers who are FLB Group Ltd;
  • Website/National Office Database developers and administrators;
  • Our current website/National Office Database developers and administrators who are Foxsoft, Yeomans and OGL;
  • Payment service providers;
  • Analysts and consultants who might help us improve and optimise our website;
  • Auditors;
  • Legal advisors;
  • Service providers who assist us with protecting ourselves from fraud and money-laundering;
  • Law enforcement authorities;
  • Organisations which we may have a legal obligation to disclose information to.

Your information will not be sold to or provided to any marketing/sales/fundraising organisation or used in any unauthorised way.

4. WHERE WE KEEP YOUR PERSONAL DATA

All your personal information covered by this policy will be stored in the UK. We will not transfer your information outside the European Economic Area unless we are permitted to do so by law, and we will inform you about such transfer before it is done.

5. RETENTION OF DATA

As a general rule we will keep the personal information covered by this policy for a period of up to seven years from the end of your relationship with the charity, although in some circumstances it may be shorter. All data will be safely and securely deleted / destroyed.

6. YOUR RIGHTS IN RELATION TO YOUR DATA

You have a number of rights under data protection law. These include:

  • The right to access your personal data and to obtain certain information about it;
  • The right to rectify the data if it is inaccurate;
  • In some circumstances, such as when the data is no longer required or if the use of the data has no legal justification, the right to have that data erased;
  • In limited circumstances, the right to object to our handling of the data;
  • In limited circumstances, the right to restrict the handling of your data;
  • The right to obtain a copy of your data in a commonly used electronic form if the data is processed by automated means and the processing is based on your consent or contractual necessity.

More details about how these rights apply can be found in our DATA PROTECTION POLICY which can be obtained from National Office.

You also have the right to withdraw your consent at any time when we rely on consent as a legal ground to justify our handling of your personal data. This would not affect the lawfulness of anything done before consent is withdrawn but it would stop us from continuing to use the relevant information.

We are required under employment law to maintain certain information relating to our employees, which is stored securely in personnel files in a locked cupboard.

You can exercise your rights or obtain more information about them by contacting our Executive Director at info@gideonsuk.com

7. COMPLAINTS TO THE INFORMATION COMMISSIONER

You have a right to complain to the Information Commissioner’s Officer (ICO) about the way in which we collect and handle your personal data. Complaints to the ICO can be made on the ICO’s website https://ico.org.uk/.

8. THIRD PARTY WEBSITES

Our website may refer or contain links to other websites. Please note that this privacy policy does not apply to information collected through these websites. These third-party websites should have their own privacy policies which describe how they might collect your data and use it.

We are not responsible for these third-party websites or the information which they might collect and, therefore, you are encouraged to view their policies before browsing through third party websites or providing them with information about you.

9. COOKIES

Like most other websites, our website uses cookies.
Cookies are small files which websites store on your computer and which contain various types of information about your visit to a website. They are not viruses or malicious software, but they are generally aimed at providing you with a good experience when browsing a site by, for example, remembering your preferences so that you do not need to reset them every time you visit the website.

Although cookies do not normally contain information about you personally, they can record information about how you browse the internet. They can therefore be used by websites to advertise goods and services which, based on your browsing history, are similar to goods and services which you have previously searched online. This is why some users reject or delete cookies.

Cookies normally expire after a length of time which can vary from a few minutes to more than a year. Some cookies are ‘session cookies’ which are deleted when you close your internet browser or after a period of inactivity. Others are ‘persistent cookies’ which remain on your computer until their expiration date.

We do not store cookies on your computer without your consent, unless they have the sole purpose of carrying out the transmission of communications or they are strictly necessary for providing an online service.

You may restrict or block cookies which are set by any website through your browser settings. Your browser settings also allow you to clear your browsing history and delete cookies. Information about how you can do this can be found on this link https://ico.org.uk/for-the-public/online/cookies. Mobile devices may have their own settings and you need to refer to the manual of the device.

Please note that restricting or disabling cookies may impact the functioning of parts of our website.

10. CHANGES TO THIS POLICY

We may change this privacy policy in which case we will upload the updated policy on the website.
It is advisable to refer to the privacy policy regularly, particularly before sharing information about you which you consider to be sensitive.

11. CONTACT

Should you have any questions, concerns or requests please contact our Executive Director on info@gideonsuk.com

14 May 2018